The main problem is the massive increase in hall costs in relation to numbers attending... Also note this time we are trying to get Japanese sensei to attend. If this happens, the costs rise further for hotel bills and flights. Japan to UK costs a lot more than us going there for some reason, so we usually estimate on £1000 for the fare/travel to airport, plus hotel bills for a week per sensei. Prior seminars without Japanese sensei cost us in the order of £500 per day for the hall, so a 4 day seminar plus fares etc for 3 is ten grand....scary eh? Hence a rise this year... however if no sensei are coming, the price will drop.
I am lucky in that my hall is free of charge, but difficult to book in advance for events unfortunately...If I could guarantee we could use this, we save £2000+ and could pass this on to the members.
£10,000 between, say, 100 members, so the club bank doesn't go broke...thats £100 each. The question is, would everyone turn up, so we could discount this further? If 50 turn up, should we charge them £200 or take the cash out of the bank? Usually we hit the bank... :-)
If only 20 turn up for a 2 day seminar that costs £1000+, what do we do?